Privacy Information

How We Manage Your Personal Information

Canadian Independent College does not automatically gather any personal information from you, such as your name, phone number, e-mail or address. This information is only obtained if you supply it voluntarily, usually through contacting us via e-mail, subscribing to our newsfeeds or registering in a secure portion of the site.

If you choose to provide us with personal information—as in an e-mail or by filling out a form with your personal information and submitting it through our website—we use that information to respond to your message and to help us get you the information or service you have requested. We treat e-mails the same way we treat letters sent to the school. We do not create individual profiles with the information you provide nor do we give it to any private organizations. Canadian Independent College does not collect information for commercial marketing. Further, we keep the information only for the length of time necessary to fulfill the purpose for which it was collected, or one year, whichever is shorter.

Any personal information you do provide is managed according to the Municipal Freedom of Information and Protection of Privacy Act and/or the Education Act. This means that, at the point of collection, you will be informed that your personal information is being collected, the purpose for which it is being collected and that you have a right of access to the information.

What We Record Automatically

When you access our website, our servers automatically record information that your browser routinely sends whenever you visit a website. These “server logs” may include information such as your web request, Internet Protocol (IP) address, browser type, browser language, the date and time of your request and/or one or more Cookies (a “Cookie” is a small file stored on your computer that contains a unique personal identification code) that may uniquely identify your browser. Canadian Independent College may use this information to monitor network traffic, for statistical purposes or to identify unauthorized access attempts.

We Will Not Attempt to Identify You Personally

We will not identify specific users or their browsing activities, except as required by Ontario or Canadian law or if we are compelled to produce this information for a legal proceeding. However, our website does use Cookies to speed navigation, keep track of information, and provide you with custom-tailored content. We also use Cookies to remember information you gave us so you don’t have to re-enter it each time you visit the website. Most browsers are initially set to accept Cookies. If you prefer, you can set your browser to refuse Cookies.

We Cannot Guarantee the Content of Other Sites

Our websites may contain links to other sites. We are not responsible for the content and the privacy practices of other websites and encourage you to examine each site’s privacy policy and make your own decisions regarding the accuracy, reliability and correctness of material and information found.


The information collected during the school registration process is personal information as referred to in the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and is collected pursuant to the provisions of the Education Act.

The Education Act sets out the duties and powers of the board and authorizes school boards to collect personal information for the purpose of planning and delivering educational programs and services which best meet students’ needs and for reporting to the Minister of Education as required. It also requires that the school principal maintain an Ontario Student Record (OSR) for each student attending the school. The OSR is a record of a student’s educational progress through school in Ontario and follows students when they transfer schools.

Under the MFIPPA, personal information may be used or disclosed by the school for the purpose for which it was obtained or a consistent purpose (a purpose consistent for the reason collected); to board officers or employees who need access to the information in the performance of theirduties if necessary and proper in the discharge of the board’s authorized functions; to comply with legislation, a court order or subpoena or to aid in a law enforcement investigation conducted by a law enforcement agency; and, in compelling circumstances affecting health or safety (providing notice of the disclosure is sent to the student’s home).

It is our practice to include a notice statement on forms used to collect personal information to advise you how we will use and disclose the information. The following are routine uses and disclosures of student personal information: The student’s OSR will be used by school and board staff to support the classroom teacher in developing an educational program which best meets the student’s needs. Staff working with the classroom teacher or directly with the student may include individuals working in areas such as Special Education, guidance counselling, student success, etc.

Student demographic information and Critical Medical Information will be released to the Student

Phone numbers will be used on emergency telephone lists. Examples include: emergency contact lists

Student information may also be shared with medical responders or the hospital in the case of a medical emergency.

Student information may also be shared with the Region of Waterloo Public Health Dept., Waterloo Region Family and Children Services or as required by law.

Information may be used to deal with matters of health and safety or discipline and is required to be disclosed in compelling circumstances or for law enforcement matters or in accordance with any other Act.

Student work, including student names, may be displayed in the classroom or in school hallways, or may be shared with the public through science fairs, school and board newsletters, writing/colouring/poster contests, community events, fairs, and similar events/locations outside the school setting.

Student accidents that take place during school or on school-sponsored activities will be reported to the principal. Reports include the name of the injured student(s) and details about the incident as well as the name and contact information of witnesses to the accident. Birthday congratulations may be announced over the PA system and/or in the classrooms. Surveillance equipment may be used in schools and on buses to enhance the safety of students and staff, to protect property against theft or vandalism, and to aid in the identification of intruders and of persons who endanger the health, wellbeing or safety of school community members.

Student Photographs

Will be used for the following purposes only when consent is provided:

Student names and/or photographs may be printed in school programs (e.g. commencement or graduation programs, school plays and musical productions, student awards, academic and athletic awards and plaques, school brochures, honour roll and classroom assignments) and in school yearbooks. Students may be recorded or photographed by their classroom teacher in school or during school activities as part of their educational program. School activities may be reported in school and newsletters, and on the websites. Individual students will only be photographed and identified with appropriate consents.

The media, such as newspapers, television and radio, may be invited to the school for the purpose of reporting on newsworthy events or activities such as graduations, student achievements/awards, and current events. Their reports may include non-identifying photos of groups of students. Individual students would only be photographed or identified with appropriate consent. Parents/guardians/adult students must be aware that when students participate in extra-curricular or noncompulsory activities on or off school grounds, the school principal is unable to control or prevent any media exposure which may occur.

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